Office Manager

Peacock + Lewis Architects and Planners is actively searching for a highly skilled and personable office manager to join our growing team at our North Palm Beach office.

Peacock + Lewis Architects and Planners

Peacock + Lewis Architects and Planners is an esteemed master planning, architecture, engineering, and interior design firm, specializing in crafting bespoke hospitality and club amenities. As an integral part of the ClubWorks Network of Excellence, the firm has garnered accolades and forged enduring client relationships through its tailored solutions for each client.

With its roots tracing back to 1961 on the Island of Palm Beach, Peacock + Lewis operates from its South Florida base, with offices in North Palm Beach and Naples serving as a resource to the highest concentration of top-tier private clubs worldwide. The firm prides itself on its strong commitment to client satisfaction, underpinned by a successful team approach, culture, and value system.

Whether embarking on long-term campus master planning, specific club and recreational amenity improvements, or re-imagining the architecture and interior design of existing spaces, Peacock + Lewis customizes its offerings to align seamlessly with the unique needs of its clients.

If you’re passionate about contributing to a dynamic team that thrives on excellence and is committed to providing clients with cutting-edge solutions, we invite you to explore the exciting opportunities at Peacock + Lewis.

Office Manager

Peacock + Lewis is actively searching for a highly skilled and personable office manager to join our growing team at our North Palm Beach office. In this pivotal role, the selected candidate will greet, assist, and provide direction and information to clients, visitors, and other guests of the organization and oversee the general administrative function and activities of the office.

Duties/Responsibilities:

  • Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate location.
  • Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.
  • Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
  • Performs basic filing and recordkeeping.
  • Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents.
  • Assists with planning and execution of special events such as organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
  • Schedules and attends meetings as needed, taking notes, and recording minutes.
  • Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
  • Performs or facilitates maintenance of office equipment including cleaning, maintenance, ordering, and repairs.
  • Maintains inventory of office supplies; orders new supplies as needed.
  • Maintains office files; implements an efficient system for other staff to access files and records.
  • Performs other related duties as assigned.

Required Skills/Abilities:

  • Extensive knowledge of office management procedures.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Proficient with Microsoft Office Suite or related software.

Education and Experience:

  • High school diploma or equivalent required; Associate’s degree in office administration or related field preferred.
  • At least three years of administrative and clerical experience required.

Benefits

Peacock + Lewis values its employees by offering a comprehensive range of benefits, including competitive salaries, substantial healthcare packages, a generous retirement plan, and time off to foster a healthy work-life balance. Peacock + Lewis’ benefits package includes the following perks for its employees:

  • Medical insurance: The company covers 100% of the employee’s medical insurance costs.
  • Dental and vision insurance
  • Supplemental insurance offerings
  • 401k retirement plan with a 5% company match
  • 17 days of Personal Time Off and 9 paid holidays
  • Continuing education and professional development
  • Potential bonus opportunities
  • Free coffee, soft drinks and snacks

An Equal Opportunity Employer

Peacock + Lewis does not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. We intend that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.

If you’re ready to elevate your career and be part of an innovative, forward-thinking company, we’d love to hear from you. Please send your cover letter and resume to hwallmeyer@peacockandlewis.com with Office Manager in the subject and share why you think you’d be a perfect fit for our team.